HR PaperTrail’s AI reviews each employee’s last 12 months, checks every incident against California’s workplace-violence definition, and turns photos into equipment records. Your managers make every decision.
Watch it work
Every night — and whenever a counseling, point, incident or PIP changes — the AI reads the employee’s last year and writes down what it sees, citing the records behind it.
Attendance issues escalated over five weeks, from repeated late arrivals to a no call/no show and a written warning. A 30-day PIP is active.
Example records · Redwood Crown Card Club is a fictional card room
What you get
A risk level from Low to Critical, a 0–100 score, a summary, and concerns that cite the specific records behind them — on the employee’s profile.
Every incident, typed in or sent through the API, is checked against Labor Code §6401.9 and stored with a confidence score; the AI’s reasoning is saved with flagged and borderline entries.
AI matches an incident’s narrative to your own infraction list and pre-fills the adjustment. Nothing is saved until a manager approves it.
Why: the incident says he did not report for his scheduled shift and did not call in.
An At-Risk Employees widget and a Risk Insights report show who needs a conversation now — before it becomes a termination.
Snap the nameplate and AI fills in manufacturer, model and serial — but never guesses a serial it can’t read. Snap the receipt for purchase date, price and vendor.
Attach a photo of what’s broken and tap a suggested title and description. Nothing submits on its own.
The receipt
AI flags, scores and suggests. A person makes every decision — and every decision is on the record.
Just shipped
"Whose license expires this month?" Ask in plain English and get a straight answer, with the records behind it.
Learn moreEvery risk score now shows its trend, a plain-English reason it moved and a suggested next step for the manager.
Learn moreAI reads the last 24 hours across HR PaperTrail, IncidentTrack and CageCount and tells you when separate problems are really one.
Learn moreYour week in sixty seconds: risk changes, incidents, expiring licenses and open repairs, in your inbox Monday morning.
Learn moreNo. It flags, scores and suggests. Managers decide, and nothing — a point, a write-up, a status change — is saved without a person approving it.
A level (Low, Moderate, High or Critical), a 0–100 score, a short summary and the concerns behind it, citing the specific records. It’s re-analyzed when records change and every night.
Only people with the permission to view them, within the departments they manage — and you can hide a person’s own record, insight included, from their own login.
OpenAI processes the records and photos that the AI features analyze. Risk insights are decision support for your managers, not automated decisions.
Same record, next module
Involved and witness roles, private entries, AI review on every save.
A 360° profile, one timeline, a personnel packet in one click.
QR stickers, 12 vendor-aware statuses, five reminder rules and real costs.
Get started
Tell us a little about your operation. We’ll reach out within one business day to set you up — personally.