Shift reports, department checklists, time off, meetings and QR badges — the rhythm of a 24-hour floor, tied to the same employee records and one dashboard.
Watch it work
The supervisor works the checklist, the shift’s incidents and open repairs show up on the same page, and closing it emails the summary before grave walks in.
Example records · Redwood Crown Card Club is a fictional card room
What you get
Narrative, checklist, incidents logged during the shift and open repairs in that department — on one page. Closing it emails a summary to the people you pick.
Build a checklist once and assign it to every shift, or override it for one. Drag to reorder.
Checklist items can require who did it and when — DVR footage checks, the key log, a key employee on duty.
Requests with approve or deny, who decided and when, and a month calendar that shows overlapping absences before you say yes.
Employees check in by scanning their badge with a phone or tablet camera. Import Microsoft Teams attendance from CSV.
Print badge sheets. Scan one to open that employee’s profile — the whole record, one tap from the floor.
The receipt
Closed at the end of swing, in the right inboxes before grave starts.
Just shipped
A live wall display for the security office: open incidents, critical repairs and expiring badges at a glance.
Learn moreWhen swing closes its shift report, AI writes a 30-second brief for grave: what happened, what is still broken and who is out.
Learn moreNo — keep your scheduler. Shifts in HR PaperTrail are named shifts like Grave, Day and Swing that drive which checklists run and how reports are organized.
The supervisor picks who to notify when closing the report, and the summary is emailed to them.
Yes. Assign a checklist to every shift in a department, or give a single shift its own checklist that overrides the default.
Yes. It runs in any modern phone or tablet browser — no app to install.
Same record, next module
QR stickers, 12 vendor-aware statuses, five reminder rules and real costs.
Involved and witness roles, private entries, AI review on every save.
Requirements by department or position, renewals on a cycle and a live compliance rate.
Get started
Tell us a little about your operation. We’ll reach out within one business day to set you up — personally.