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New Write-ups that write themselves, incident reports you can just say out loud, and more — see what’s new

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Write-ups & PIPs Incident logs Attendance points Licenses & compliance AI Shift reports & time off Repair & maintenance Employee records

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Card rooms & casinos Bars & restaurants Facilities & services IncidentTrack CageCount
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New The fall release · 18 features · live now

What's new in HR PaperTrail

AI that drafts the write-up, checks the file before a termination, answers questions in plain English and takes an incident report by voice. Plus a wall display for the security office. Your team still makes every call.

See it on your floor Start with the headliners

The headliners

Six we built for the hardest nights.

Each one is an HTML recreation on our fictional card room, Redwood Crown. The real thing works on your records.

New Employee Records

Defense-Ready Packet

Unemployment hearing or attorney letter? AI writes a footnoted chronology from the employee timeline, with every signed document attached.

  • A dated chronology written from the timeline, footnoted to the records behind each line.
  • Signed counselings, points, PIPs and incidents attached in order.
  • Built from the same permissions as the personnel packet. Nothing leaves without you.
New Write-ups & PIPs

Termination Readiness Check

Before you let someone go, a readiness check flags missing signatures, skipped discipline steps and inconsistent treatment.

  • A 0–100 readiness score from checks you can see, not a black box.
  • Each gap links to the record that needs fixing.
  • Fix the file first, then print the packet.
New Write-ups & PIPs

Discipline Consistency Radar

Spots when the same infraction got different outcomes across managers or departments, so you can fix it before it comes up in a hearing.

  • Same reason, different action: outliers highlighted by manager and department.
  • Small samples are held back, so one write-up never looks like a pattern.
  • Click through to the counselings behind every dot.
New HR PaperTrail AI

Ask PaperTrail

"Whose license expires this month?" Ask in plain English and get a straight answer, with the records behind it.

  • Answers cite the actual records: tap a source chip to open it.
  • Only what you can see. Ask PaperTrail respects every permission on the Access Matrix.
  • Licenses, points, write-ups, incidents and repairs in one question.
New Incident Logs

Talk-to-Report

Say what happened, in English or Spanish. AI fills in who was involved, who saw it, the table and the incident type, then runs the workplace-violence check.

  • Involved, witness, location and event filled from one recording.
  • Low-confidence fields arrive as tap-to-apply suggestions. Nothing saves until you click Create.
  • The recording is transcribed and discarded, never stored.
New Shift Operations

Floor Command Center

A live wall display for the security office: open incidents, critical repairs and expiring badges at a glance.

  • Built for a TV on the wall: big type, dark screen, refreshes on its own.
  • Privacy mode shows roles instead of names.
  • Department-aware, so the cage, the floor and surveillance each see what matters to them.

Also in this release

Smaller, and just as useful at 1 a.m.

Write-ups & PIPs

Explore Write-ups & PIPs

Counseling Co-Pilot

New

Type one sentence. AI drafts the counseling, suggests the step on your discipline ladder and shows what you did in similar cases.

  • Description, corrective action and next step, drafted and tagged "AI-drafted".
  • Precedent from your own records: what this venue did in similar cases.
  • The manager edits, the employee signs. AI never closes a write-up.

Sign From Any Phone

New

Send a secure link; employees read and sign write-ups and onboarding documents on their own phone.

  • A single-use link that opens only the document to sign.
  • Time and device recorded with the signature.
  • No app to download and no password to remember.

Bilingual Write-ups

New

Present counselings and policies in English or Spanish so every employee understands what they sign.

  • Flip a write-up between English and Spanish before it is signed.
  • The original language stays on the record.
  • Works with Talk-to-Report: say it in Spanish, file it in English.

Incident Logs

Explore Incident Logs

Workplace Violence Follow-up Checklist

New

When AI flags possible workplace violence, a follow-up checklist opens on the incident and ticks itself off as your team works it.

  • Log entry, witness statements, surveillance footage: each step links to the record that completed it.
  • Shows on the incident and on the dashboard until it is done.
  • Your team still decides what counts. The checklist keeps the follow-up from slipping.

Violent Incident Log Export

New

Export flagged incidents for any date range with the fields Labor Code §6401.9 lists for a violent incident log, names left out, for your team to review.

  • Date, time, location, type and what happened, with personal identifiers omitted.
  • CSV or PDF, for any date range.
  • Built to support your log, not replace your counsel.

Anonymous QR Tip Line

New

Post a QR code in the break room. Staff report concerns anonymously; you get a logged, trackable incident.

  • No login, no name required.
  • Tips arrive as private incidents, with the workplace-violence check run automatically.
  • Rate-limited, so the tip line stays a tip line.

Licenses & Compliance

Explore Licenses & Compliance

Snap-to-Renew

New

Photograph a renewed work permit or gaming license. The expiration date fills itself in, the photo is filed as proof and the next renewal is set.

  • Reads the expiration date and checks the name against the employee.
  • Only fills a field when it is confident. Otherwise it suggests and you tap.
  • The photo lands in the employee’s requirement documentation folder.

Expiration Reminders

New

Employees and managers get a heads-up before a permit, license or certification lapses. No spreadsheet required.

  • Emails at 30, 14, 7 and 1 days before a due date.
  • The employee and the managers who oversee them, nobody else.
  • Works with every requirement you track, gaming badges included.

HR PaperTrail AI

Explore HR PaperTrail AI

Risk Radar + Next Steps

New

Every risk score now shows its trend, a plain-English reason it moved and a suggested next step for the manager.

  • A trend line with the write-ups, points and PIPs that moved it.
  • "Why it changed" in one sentence.
  • A suggested next step. The manager decides whether to act on it.

AI Connect-the-Dots

New

AI reads the last 24 hours across HR PaperTrail, IncidentTrack and CageCount and tells you when separate problems are really one.

  • A shove, a jammed shuffler and a dead camera, linked to the same table.
  • Each link cites the records it came from.
  • Suggested actions for a person to take, never taken on their own.

Weekly AI Owner Digest

New

Your week in sixty seconds: risk changes, incidents, expiring licenses and open repairs, in your inbox Monday morning.

  • One screen, written in plain English.
  • Scoped to what each recipient is allowed to see.
  • Every line links back to the record.

Shift Operations

Explore Shift Operations

AI Shift Handoff Brief

New

When swing closes its shift report, AI writes a 30-second brief for grave: what happened, what is still broken and who is out.

  • Built from the shift report, its incidents and open repairs.
  • Flags log lines that probably should have been an incident.
  • The incoming supervisor acknowledges it, on the record.

Screens on this page are illustrations built on a fictional card room. AI features flag, draft and suggest; people review and decide. HR PaperTrail is software, not legal advice.

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