Counselings, incidents, points, PIPs, notes, files, time off, requirements and onboarding — one 360° file and one timeline, ready to print as a packet.
Watch it work
Pick the sections, choose PDF or a ZIP with every original upload, and HR PaperTrail builds it in the background — filtered by what the person printing it may see.
Example records · Redwood Crown Card Club is a fictional card room
What you get
Points with a 30-day trend, a year of performance issues, an AI risk insight, and a tab for everything else.
Points, time off, notes, status changes, counselings, PIPs and incidents in a single feed — with who recorded each entry.
Pick from 10 sections and get a PDF, or a ZIP with every original upload. Filtered by the viewer’s permissions and built in the background.
A per-employee vault with folders for documents, photos, audio and video — up to 1.5 GB per file, stored privately.
Active, suspension, medical leave, leave of absence, terminated — each change recorded with a date and a note. Rehires get their onboarding documents and requirements reassigned.
Import employees from CSV or Excel — 26 columns, emergency contacts included — or we’ll do it for you.
Or send it to us — we’ll import it for you
In their words
Verbatim, from the people who run their teams on HR PaperTrail.
“Prior to HR PaperTrail we had the typical HR file, we had a folder on the network, we had emails, we had disciplinary documents, certifications – it was very messy. HR PaperTrail enables us to compile a detailed timeline on all our employees making it fast and easy to respond to any challenge. We couldn't live without it.”
Luna Kayamori
General Manager, MK Business Centers
On file
You pick from 10 sections: profile, onboarding documents, requirements, time off, incident log, counselings, notes, files, point history and PIPs. Choose a PDF, or a ZIP that adds every original upload.
That’s up to you. Whether someone can see their own record is a permission, and records about a person can be hidden from that person’s own login.
Send us your roster and we’ll import it for you, or use the 26-column CSV/Excel template yourself.
Yes. 53 record types keep an audit history, and the timeline shows who recorded each entry.
Same record, next module
Counselings with three-party e-signatures, PIPs, notes and onboarding documents.
Requirements by department or position, renewals on a cycle and a live compliance rate.
Risk scores that cite the records behind them, workplace-violence flags, suggested point adjustments.
Get started
Tell us a little about your operation. We’ll reach out within one business day to set you up — personally.