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Licenses and certifications, ahead of the deadline.

Define any requirement once — work permits, Title 31, RBS, guard cards, food handler cards — target it by department or position, and HR PaperTrail assigns it at hire and tracks every renewal.

White-glove setup. We import your roster for you.

Watch it work See every feature
Training and compliance requirements with an 89% compliance rate, action-soon and past-due counts
Key Employee License Tommy Nguyen · expires in 12 days
Title 31 Training Priya Raman · past due

Watch it work

See the deadline before it sees you.

Every license, permit and certification sits on one ledger with its due date and an action-required window — so the one that lapses next is the one at the top.

  1. Requirements assigned by department and position
  2. The action-required window opens
  3. Renewed, with proof on file

Example records · Redwood Crown Card Club is a fictional card room

What you get

Every license on one ledger.

01

Target it once.

Apply a requirement to everyone, to departments, to positions, or any mix — and new hires who match pick it up automatically.

  • All employees, departments, positions or a mix
  • Legal, company or voluntary
  • Proof uploads when you want them
Requirement
Title 31 / BSA Training
LegalRenews every 12 months
Apply to all employees
Departments
Finance × Casino ×
Positions
Cage Cashier × Floor Supervisor × Casino Host ×
Matches 38 employees
02

Assigned at hire.

New hires automatically get every requirement they qualify for, with the grace period you set.

  • Triggered by the hire, not by memory
  • Grace periods per requirement
  • Rehires picked back up
Hired · Rosa Delgado Bartender · Bar · Oct 5
Requirements assigned 4 new
  • RBS Certification Due Nov 4
  • Food Handler Card Due Nov 4
  • Sexual Harassment & Abusive Conduct Due Dec 4
  • Responsible Gambling Training Due Dec 4
Grace periods from each requirement’s settings.
03

Renewals on a cycle.

Recurring renewals, an action-required window before each due date, and optional proof uploads.

  • Annual training and certifications that recur
  • An action-required window you choose
  • Past-due report and dashboard widget
Key Employee License · Tommy Nguyen Action required
Renewed
Oct 17, 2025 Action window
opens 30 days out Due
Oct 17, 2026
Proof required on renewal Upload proof
04

Bulk apply, with a preview.

Roll out a new requirement to hundreds of employees. See exactly who gets which due date before anything changes; duplicates are skipped.

  • A mandatory preview before anything is saved
  • Five ways to pick due dates, hire-date aware
  • Duplicates skipped automatically
Bulk apply preview assigning Sexual Harassment Prevention training to every eligible employee
05

Your compliance rate, live.

Total requirements, compliance rate, action-soon and past-due counts — plus a Past Due report you can export.

  • Stat tiles at the top of the page
  • Past Due report with export
  • Filtered to each manager’s departments
Requirements stats: 9 requirements, 89% compliance, action-soon and past-due assignments
06

Gaming badges, tracked.

Badge start, expiry and renewal deadlines, with an Expiring Badges report — and point rules for late renewals if you use them.

  • Days until expiry at a glance
  • Renewal status per badge
  • Optional late-renewal point ladder
Expiring badges report listing card room work permits by days until expiry, led by one expiring in 12 days

In their words

Managers who use it every day.

Verbatim, from the people who run their teams on HR PaperTrail.

“We use HR PaperTrail everyday to check employee records, requirements and disciplinary records…or just to refresh us on an employee's work history. It's a critical tool for our managers and gives us the confidence to address challenges by other employees or third parties.”
Club One Casino Robyn Fox HR Manager, Club One Casino On file

Club One Casino is owned by Brick HR’s president — HR PaperTrail was built there.

Just shipped

New in Licenses & Compliance.

Everything that’s new
New

Snap-to-Renew

Photograph a renewed work permit or gaming license. The expiration date fills itself in, the photo is filed as proof and the next renewal is set.

Learn more
New

Expiration Reminders

Employees and managers get a heads-up before a permit, license or certification lapses. No spreadsheet required.

Learn more

Questions

Straight answers.

Something else? Ask us directly — a real person answers.

Which requirements can we track?

Anything with a due date: card room work permits, key employee licenses, Title 31/BSA training, RBS, guard cards, food handler cards, CPR, harassment training and your own company requirements.

What happens when someone new is hired?

They’re automatically assigned every requirement that targets their department or position, with the grace period you set.

Can we see who is out of compliance right now?

Yes. The requirements page shows your compliance rate, action-soon and past-due counts, and the Past Due report lists every overdue item with an export.

Is HR PaperTrail a substitute for our regulator’s rules?

No. It’s built to support your program: you define the requirements and due dates, and confirm specifics with your counsel or regulator.

Same record, next module

Works better together.

All eight modules
Employee records

The whole employee, on one page

A 360° profile, one timeline, a personnel packet in one click.

A slice of Marcus Bell's employee timeline: tardies, a no call/no show, counselings and a PIP
Shift reports & time off

Every shift, handed off clean

Shift reports, department checklists, time off and meetings with QR check-in.

Open Security and Surveillance shift report with notes and a partly completed surveillance checklist
Write-ups & PIPs

Write-ups, signed on the spot

Counselings with three-party e-signatures, PIPs, notes and onboarding documents.

Employee, supervisor and HR signatures captured on a written warning

Get started

Put every shift on the record.

Tell us a little about your operation. We’ll reach out within one business day to set you up — personally.

White-glove setup. We import your roster for you.